Only legal entities are licensed or otherwise authorized to operate as international freight forwarders by their respective governments and regulatory bodies can qualify to become a member of The Freight Club. Each member must support and abide by the aims and objectives of the association, and agree to promote and nurture the healthy development of The Freight Club.
The association may approve associate membership applications from companies whose business is engaged in providing goods and services to the Freight Forwarding industry. Associate members are not entitled to voting rights but can enjoy all other facilities and benefits available to ordinary members.
Suitably qualified entities can make application for membership to the Freight Club, by completing the on-line membership application available on the association’s web site at “http:// www.thefreightclub.com “.
Upon receipt of a duly completed application, the secretariat will send the application to the board of directors for their review and consideration. An application may only be approved by a majority vote of the board of directors. Upon approval by the board of an applicant for membership, the secretary will forward the applicant a notice of approval and an invoice for membership fees and dues. Until such time that full payment of membership fees and dues are received from an applicant, and such fees are cleared, will the applicant be formally admitted and recognized as a member of The Freight Club. In the event that an applicant approved for membership fails or otherwise neglects to remit payment of membership fees and dues within thirty (30) days from the date of notice of approval issued by the secretariat, such approval shall be automatically withdrawn, and deemed null and void.
Upon approval an admission of a new member into The Freight Club, the secretariat shall use due diligence to include such member in its online directory, and to notify the general membership by e-mail or otherwise of the same.
The Freight Club will collect an appropriate annual fee from all members.
The membership fee can be altered from time to time, subject to proper and reasonable advance notice prior to the Annual General Meeting, and only upon the approval by a majority of the members in attendance at the meeting.
The membership fee becomes due and payable on the first of January of each year.
Members shall promptly and fully pay their annual membership fees and dues.
In principle, the number of members located in or serving a particular city, province, region, port, airport or commercial zone in a country is limited to three. In determining the maximum number of members in or serving a specific locale, the board of directors shall give special consideration and regard to such factors as the size of the market in that locale, and the capabilities and service afforded by existing members.
Membership to The Freight Club will cease upon the following:
(i) – Liquidation of the member company or its cessation of operation as an ongoing viable legal entity.
(ii) – Change of majority or controlling ownership. In the event of a change of majority or controlling ownership in a member, the member shall notify the secretary within a reasonable time, not exceeding 30 days from such change, and the secretary shall distribute the notice to the general membership. Any request by the new owners to continue membership in The Freight Club shall be included in the notice, setting forth those reasons why membership should not be revoked. Thereafter, the board of directors shall have 60 days to decide by majority vote whether to continue the membership, based upon information received from the new owner(s) and the general membership. Such decision shall be transmitted to the excluded member in writing, and shall be legally binding, from which the excluded member cannot seek further appeal or reconsideration, nor pursue legal avenues or forums for relief.
(iii) – Resignation. A member may resign from The Freight Club if notice and resignation take place at least 6 months before end of the calendar year
(iv) – Exclusion by a majority vote of the board of directors:
(A) based upon a finding of improper conduct or illegal activities on the part of the member, that such member engaged in conduct or activities unbecoming of standards and principles which The Freight Club stands for, or which are otherwise deemed detrimental or prejudicial to the best interests of The Freight Club and its general membership. (B)Omitting the provision that each members must participate in an Annual General meeting at least every two years, whereby if they fail to do so, the board of directors has the right to terminate that particular member where their lack of attendance has unfairly prejudiced or caused detriment to TFC.
A member who has been excluded from membership may apply to the board of directors for reconsideration by submitting a written request to the board within 60 days of such exclusion. Failure to provide such notice shall be a full and complete waiver of such right to have their exclusion reconsidered, and shall bar any subsequent legal action against The Freight Club, its board of directors and the general membership for legal or equitable relief or damages based upon or related to such exclusion.
Upon receiving a timely request for reconsideration of an exclusion of a member, the board of directors shall request, receive and consider any and all relevant testimony in the form of sworn and notarized affidavits, evidence and information from the excluded member.
Upon receiving all relevant testimony and evidence, but in no case more than 120 days after first receiving the written request for reconsideration from the excluded member, the board of directors shall render a decision based on a majority vote. Such decision shall be transmitted to the excluded member in writing, and shall be legally binding, from which the excluded member cannot seek further appeal or reconsideration, nor pursue legal avenues or forums for relief.
(v) Non-payment of the membership fee. In the event that a member neglects or otherwise fails to pay their fees and dues within 30 days of the invoice date, the secretary shall send the member a past due notice and reminder. Where after, if the member still fails to pay outstanding invoices, the secretary shall send the member a second and final notice and reminder to pay, affording the member a final 30 days to fully pay and settle all outstanding membership fees and dues. If after such final notice, a member has not fully paid all its fees and duties, the secretary shall automatically terminate the membership of such company. Such termination does not require the vote or approval of the board of directors, and shall be immediately communicated to the general membership. A company whose membership has been terminated may only seek reinstatement to The Freight Club by completing and submitting a new online application. The approval of any such application shall be contingent upon the payment of any outstanding balances, and a re-application fee of USD1000, which shall be in addition to any regular membership fees and duties.